Glens Falls Symphony Children’s Concerts 2026

Employment - Apply to join the GFS team today!

Current Opportunities:

Job Title: Executive Assistant/Education Administrator

Organization: Glens Falls Symphony
Location: Glens Falls, New York
Reports To: Executive Director
Employment Type: Part-Time, Non-Exempt (20-25 hours/week)

Key Responsibilities

Administration & Reception

•Phone & Reception: Answer, screen, and route incoming phone calls and in-person visits with great warmth and professionalism; warmly greet visitors and direct inquiries regarding concert schedules, ticketing, and general information.

•Scheduling: Maintain and coordinate the Executive Director's calendar, schedule internal staff meetings, and assist with board and committee meeting logistics and communications.

•Correspondence: Draft, proofread, and format standard correspondence, official letters, and donor acknowledgment mailings. With the Executive Director and the Operations and Marketing Director, coordinate and plan fundraising and marketing mailings.

•Educational Program Administrative support: The Children’s Concert programs require a significant investment of time and communications with school administrators and teachers who are often burdened with a heavy workload and exceptionally numerous daily emails. Digital, phone, and mail communication with them is one of the most important aspects of producing a successful school concert.

•Other administrative support: The GFS performs year-round with a small team. Each part of the year and each programming stream has unique needs, so the ability to adapt to a range of projects is important. As we grow, the ability to participate in some larger-scale projects, (with support from Board and ED), will add value.

Finance & Development Support

•Deposits: Process incoming checks (donations, grant awards, and tickets), cash, and create donation acknowledgment letters; prepare bank deposits accurately and maintain preliminary financial logs.

•Record Keeping: Assist with data entry and maintenance of donor/patron contact databases, ensuring proper documentation for donor and sponsor stewardship.

•Specific software tools: The GFS currently uses these platforms: Microsoft Word with frequent and exacting merges, Microsoft Excel, AudienceView Professional ticket/fundraising software, MailChimp, SquareSpace web design. We currently use a combination of these tools, therefore a strong candidate will have strong analytical skills, detail orientation, and be able to accurately create, merge, de-duplicate, re-organize and sort ticket and patron data. Previous use of MailChimp, AudienceView, and Square Space is not required, while strong familiarity with Word and Excel is required.

Digital & Communications

•Web Updates: We will provide training for work that updates to the organization’s website with current concert calendars, artist bios, box office links, and general announcements.

•Communications Support: We will provide training for learning to format periodic e-newsletters, digital flyers, and community outreach notices.

Qualifications & Skills

•High school diploma or equivalent; associate or bachelor’s degree preferred.

•2–4 years of administrative, office management, or customer service experience (nonprofit or arts administration experience a plus).

•Strong computer literacy, including Microsoft Office (primarily Word and Excel) required, while basic website content management is preferred but not required.

•Relational style that supports our culture of welcoming, warmth, and appreciation for musicians, guests, Board members, visitors, guest artists, donors, ticket-buyers.

•Excellent verbal and written communication skills, with high attention to detail.

•Professionalism, discretion, and ability to handle confidential donor and administrative information.

•A passion for live music and the performing arts, and for arts education.

New York State Compliance & Employment Terms

•Classification: Non-exempt, part-time employee working 22-27 hours per week, paid on an hourly basis. Eligible for overtime pay for any hours worked beyond 40 in a single workweek, which runs from Monday to Sunday.

•New York Paid Sick Leave: Complies with NYS Paid Sick Leave Law, accruing paid sick time at a rate of 1 hour for every 30 hours worked.

•New York Paid Family Leave (PFL) & Disability Benefits (DBL): Because the employee works 20+ hours per week and the nonprofit is a covered New York employer, the employee becomes eligible for NY PFL after 26 consecutive weeks of employment. Small payroll deductions for PFL/DBL insurance apply as mandated by New York State.

•Pay Transparency: Compensation range and pay frequency comply with New York State pay transparency regulations.

Compensation

•An hourly pay range from $23.00 to $26.50/hour, depending on experience.

To apply for positions with the Glens Falls Symphony

Email: Info@gfso.org

Submit your cover letter and resume (PDF or Word attachments only).

Or

Mail:
Please send your cover letter and resume to:

The Glens Falls Symphony, PO BOX 2036, Glens Falls, NY 12801

The Glens Falls Symphony is an Equal Opportunity employer which values and encourages a diverse workforce.